As part of the Office of Research and Technology Management, the Office of Research Administration requires all funding proposals be submitted at least three business days ahead of the sponsor’s stated deadline.
In addition, ÐÇ¿Õ´«Ã½ requires all research proposals and Letters of Intent (LOIs) for sponsored projects be reviewed and approved for submission by the Office of Pre-Award Services and Agreements (PASA).
The Sponsored Projects Submission Deadline Policy is designed to provide sufficient time for thoughtful consideration and review to ensure each proposal and LOI complies with university and sponsor policies and procedures prior to submission.
PASA is the office with delegated authority to submit research proposals for sponsored projects to external funding agencies on behalf of ÐÇ¿Õ´«Ã½. Proposals and LOIs may not be submitted directly to the funding source without the prior approval of these offices.
This policy relates to all ÐÇ¿Õ´«Ã½ faculty, staff, and trainees who are submitting Sponsored Projects for external funding.
Limited exceptions to the Sponsored Projects Submission Deadline Policy due to extenuating circumstances may be granted on a case-by-case basis. .
This policy does not include proposals or LOIs submitted by researchers at Cleveland Clinic Lerner College of Medicine (CCLCM) and MetroHealth Medical Center. The submission guidelines of our affiliates should be followed.
How to Submit Your Proposal
is the system of record for the submission, management and tracking of sponsored projects at ÐÇ¿Õ´«Ã½. ÐÇ¿Õ´«Ã½ prefers the use of SpartaGrants for funding opportunities that will allow system-to-system submissions.*
When used for system-to-system submissions, SpartaGrants assembles the grant application using the information you entered into the SpartaGrants system.
Using the system-to-system capabilities ensures that the ÐÇ¿Õ´«Ã½ contact and other information is accurate. When submitting a system-to-system proposal, there is no need to change the default address in SpartaGrants for ÐÇ¿Õ´«Ã½.
Learn How to Submit in SpartaGrants
*If the funding agency requires an alternative method to submit a proposal (or a department choses to use a different system), you must still submit a SpartaGrants Funding Proposal to PASA.
Alternative Online Proposal Systems
In the event you need to submit a proposal beyond SpartaGrants, the following systems may be of use:
- The Application Submission System & Interface for Submission Tracking (ASSIST) system is used to prepare and submit applications electronically to the National Institutes of Health (NIH) and other Public Health Service agencies. The NIH offers guidelines for as well as.
- : Research.gov offers online grants management for the National Science Foundation (NSF) research community. The NSF offers guidance on .
- (Electronic Biomedical Research Application Portal) is the proposal system for the U.S. Department of Defense.
- : ProposalCentral enables researchers to tap into funding, get credit for their contributions, and realize the full potential of their scientific efforts.