The effort reporting cycle is now open for:
- The second half of 2024 (July–December 2024) 12-month appointment
- Fall 2024 (September–December 2024) 9-month appointment
- Summer (June–August 2024) 9-month appointment
In order to be compliant with federal regulations, all faculty, staff, postdocs and students participating in sponsored projects must complete effort reports by May 17, 2025.
Completing effort reporting is a joint responsibility of department administrators and the individuals needing to certify their effort.
Effort reporting procedures
- Review and update the initial effort reports available on Spiderweb.
- Effort data may be verified utilizing reports in HCM or the data lake. If you do not have access to these reports, contact effort@case.edu so we may help you get access.
- Complete the Third Party Pay section for your department (if applicable).
- Communicate any departmental changes to us as they pertain to those responsible for completing effort reporting requirements so that we can update our records.
- If a person is no longer on sponsored projects, inform us so we may remove them from the system.
- After the report is reviewed and updated as appropriate, release the report to the faculty, staff, postdocs or students.
- Once an effort report has been released, an automated email notification will be sent to each individual stating that the effort report is ready for verification and certification.
|
Effort Reporting Period |
Salary Adjustments Deadline (HCM) | Effort Report Generation Date | Effort Report Release Date | Effort Report Due Date | Effort Variance Reconciliation Due Date | |
| Dec. 31, 2024 | Feb. 28, 2025 | March 10, 2025 | May 17, 2025 | Aug. 17, 2025 | ||
|
June 1, 2024-Aug. 31, 2024 |
Dec. 31, 2024 | Feb. 28, 2025 | March 10, 2025 | May 17, 2025 | Aug. 17, 2025 |
If you encounter any issues—such as missing reports, duplicate lines, unfamiliar reports, or reports that need to be removed—please contact us immediately at effort@case.edu.
For any questions or concerns regarding the effort reporting process or forms, feel free to reach out to effort@case.edu for assistance.
Thank you for your cooperation in completing these reports.