To create a new group on CampusGroups for your student organization or department, submit a .
New student groups must be approved by a recognizing organization, which requires you to follow their guidelines and process (which can include steps besides submitting a GMR).
Requests can take time to be fully processed and approved. Please plan accordingly and do not submit duplicate requests.
The primary purpose of recognition is to permit organizations to use the university's name and facilities, apply for funding from a recognizing organization, along with other special privileges. Guidelines and requirements vary by recognizing organizations. Learn more about the purposes and privileges of recognition.
Only in special cases can a student group be unrecognized.
Generally, student groups will be recognized by the following:
Graduate/professional student groups may specify additional recognition:
- Frances Payne Bolton School of Nursing
- Mandel School of Applied Social Sciences
- School of Dental Medicine
- School of Law (SBA)
- School of Medicine (CSR/MD student organizations)
- Weatherhead School of Management
Make sure you have all information you need before applying for recognition.
What to prepare before submitting your new group request:
- Check that your group is unique and a similar group does not already exist.
- A list of initial members (minimum member numbers vary by organization).
- An executive board (group officers) who are all active students
- An advisor (only active ÐÇ¿Õ´«Ã½ staff or faculty member can hold this position)
- Logo and cover photo.
- Mission statement - what is your group's purpose?.
- Member benefits - what benefits do your members get by participating in your group?
What to expect after submission
After the recognizing organization approves their step, the submission goes through multiple administrative steps such as setting up financials and can take some additional time.
ÐÇ¿Õ´«Ã½ departments, offices, programs and committees are welcome to use CampusGroups for their operations. Commonly-used features include:
- Campus and community engagement events
- Online payments and ticket sales
- Creating and managing forms and approval processes
- Email newsletters
- Tracking participation in events and programs
You will need to prepare the following for your group request:
- Group Name (should match the name of the department or office)
- Acronym/Short Name
- A logo (this can be any photo that relates to your group if you don't have an official logo)
- Cover photo (a high-quality landscape orientation photo)
- The mission/purpose of the group
- Membership Benefits
Financial Info
You will also need to specify the department or program's speedtype and an account number that can receive income when setting up a new group.
Any payments collected via Stripe (CampusGroups payment processor) will be routed to this speedtype.
Please see Online Payments and Refunds for more information and before setting up a paid event or store.
Before submitting, check the to see if your group already exists. If it does, one of the current officers will be able to add you to the officer list.
You can check on the progress of your submission in CampusGroups under My Activity -> . Use the "Contact Approvers" option to ask a question about your submission anytime.
After your new group is approved, you can use the GMR for other group updates:
- Change my group's name
- Change my group's type or recognizing organization (ex. USG to UDC)
- Change my group's categories or acronym
- Revive inactive group
- Deactivate group
If you have questions or need help with your submission, contact campusgroups@case.edu.