The purpose of re-registration is to ensure that CampusGroups is populated with active, well-described groups and accurate officer information. This will help create the best possible experience for all users of the platform, particularly those looking for groups and programs to connect with or events to attend.
Student groups must re-register annually in order to maintain their status and group access.
Instructions
If you are the officer of a student group, manage your group in CampusGroups (). Look for a special message window with a blue background on your group dashboard.
If there is NO special message and you are able to access your group normally, no further action is needed. Your group is approved for 2024-2025.
If there is a "pending" message, our team is working with the officer who submitted the re-registration to correct issues with the submission or waiting on officers to approve their roles.
If there is a longer message with instructions, follow these steps:
- Read the instructions carefully.
- Click the blue button under the instructions to complete the re-registration form.
- Ensure that all of your officers accepted their positions (check statuses on , email officers separately to remind them).
- The ÐÇ¿Õ´«Ã½ CampusGroups support team will review and approve your submission.
Timeline
- Friday, September 20: Re-registration opens.
- Tuesday, September 24: Officers will be required to submit the re-registration in order to access their group page.
- Tuesday, October 1: Officers will no longer be able to access their group without an approved re-registration (with all officers positions accepted).
- Friday, November 1: Re-registration closes. Groups that do not have an approved re-registration will be considered inactive, delisted from CampusGroups, and must complete a Group Maintenance Request (GMR) to be reactivated.
Page 1
First, you will be first be asked to review your group's directory information:
- Group Name
- Categories
- Mission
- Membership Benefits
- Goals
- Constitution
- Logo
If any of the following fields are empty, you will be required to update them before you can proceed:
- Mission
- Membership Benefits
- Logo
Then, you will be asked to enter the network IDs of officers in key roles for your group, including:
- Advisor (ÐÇ¿Õ´«Ã½ faculty or staff)
- President (ÐÇ¿Õ´«Ã½ student)
- Treasurer (ÐÇ¿Õ´«Ã½ student)
Additional roles may also be required depending on your recognizing organization.
Greek chapters do not need to enter their officers on page 1, as these are populated from MyChapter. Other Greek Life organizations, such as committees and honor societies, must update their officer list manually (see below).
Page 2
On the second page, you will be asked to enter (or re-enter) your designated risk manager, as well as:
- learn about CampusGroups help resources and support options
- leave comments or suggestions for ÐÇ¿Õ´«Ã½ CampusGroups Support.
Most student groups will be prompted to enter their their advisor and key officer roles during re-registration. The advisor and officers will need to accept their positions (via an email notification) before the re-registration can be approved.
To add new officers in roles not listed on the re-registration form, follow the steps in this help article: . Be sure to add their position and administrative role tag as well.
To remove former officers, follow these steps:
- Log into with ÐÇ¿Õ´«Ã½ SSO.
- Manage your group (accessible through the "Groups" topbar menu item).
- Click on the "Officers" dashboard tile or left sidebar menu link.
- Uncheck the "Active Officer" box to the right of each officer you need to remove.
When removing officers, be aware of which officer roles are required by your recognizing organization. If a required position is empty, your group's recognition status and benefits may be at risk.
Log into with ÐÇ¿Õ´«Ã½ SSO and access each of your groups to check for a blue re-registration message on the dashboard.
If you are no longer an officer of a group, access it on CampusGroups and remove your active officer status to avoid receiving unnecessary reminders.
Re-registration is important to confirm that your advisor and officers in key roles are active and still on board with your new group. It also gives you a chance to become familiar with CampusGroups and student group finance resources that you may not have encountered before.
If you have questions or need help with your group re-registration, contact campusgroups@case.edu.