Do not destroy records that are part of - or you are aware that they will be part of - any legal action, audit, investigation, or review.
Subpoenas and Records Requests
Description
Documents requests for information restricted by law, regulation, or ÐÇ¿Õ´«Ã½ policy.
Confidential Information Present
Lawyer-client privilege Personally identifiable health information Personally identifiable (non-directory) student information Salary, employee evaluations
Office of Record
Office of General Counsel
Other Offices
Convenience copies maintained by other units should be destroyed by shredding or file wiping when no longer needed for administrative purposes. Convenience copies should be kept no longer than the periods specified for the Office of Record.
Keep 3 years after active use, then destroy. Destroy by shredding or file wiping if confidential information is present.
Subpoenas
Information requests and responses
Court orders
Releases and authorizations
Related correspondence and email
Notes
This schedule does not apply to verifications of attendance or degrees or transcripts provided by registrars.
Effective Date
May 2016
Revision Date
not applicable
Do not destroy records that are part of - or you are aware that they will be part of - any legal action, audit, investigation, or review.
Disposition schedules are based on the length of time records are needed to meet internal program management needs; satisfy external statutory and regulatory requirements; and to ensure the university has a reliable institutional memory. Questions should be addressed to the ÐÇ¿Õ´«Ã½ Archives at 368-3320 or archives@case.edu.
