Do not destroy records that are part of - or you are aware that they will be part of - any legal action, audit, investigation, or review.
Student Employment Records
Description
Documents student employee work history, including
Hiring and termination
Compensation
Time and attendance
Confidential Information Present
Personally identifiable (non-directory) student information
Office of Record
Student Employment
Payroll
Other Offices
Convenience copies maintained by other units should be destroyed by shredding or file wiping when no longer needed for administrative purposes. Convenience copies should be kept no longer than the periods specified for the Office of Record.
Keep 5 years after employment, then destroy by shredding or file wiping.
Request forms (job descriptions)
Job applications, resumes
Campus Job Employment Referral
Letters of recommendation
Performance reviews
Awards and commendations
Emergency contact information
Employment Eligibility Verification Form (I-9)
Tax confirmation and permission to work forms
Time sheets and cards, attendance forms
W-4 and state withholding forms
Related correspondence, including email
Notes
This schedule does not apply to grant-related records.
This schedule does not include student financial aid records.
Effective Date
December 2006
Revision Date
not applicable
Do not destroy records that are part of - or you are aware that they will be part of - any legal action, audit, investigation, or review.
Disposition schedules are based on the length of time records are needed to meet internal program management needs; satisfy external statutory and regulatory requirements; and to ensure the university has a reliable institutional memory. Questions should be addressed to the ÐÇ¿Õ´«Ã½ Archives at 368-3320 or archives@case.edu.
