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case western reserve university

UNIVERSITY ARCHIVES
 

Schedules by Function


Introduction | Schedules by Function | Schedules, A-Z | Records, A-Z


Academics Development and delivery of the curriculum and operation of academic units.
Academic Records Documents academic work pursued and degrees earned.
Academic Reports Documents statistical and other aggregated reporting on enrollment, degrees awarded, grades, etc.

Facilities Management

Acquisition, maintenance, and disposal of physical plant, infrastructure, and equipment.
Equipment Maintenance and Disposition Records Documents equipment maintenance and disposition.

Financial Management

Financial obligations, revenue, and management of assets and liabilities.
Documents budget performance monitoring.
Documents development of the University’s budget.
Documents payment claims made as part of a unit’s programs and functions.
Documents University-paid and University-reimbursed travel expenses of employees.
Documents history of the relations between the unit and individual vendors or service providers.

Governance and Legal Affairs

 Requirements of and compliance with external laws and regulations and internal governance via University policies and procedures.
Bankruptcy and Collections Records Documents monitoring, efforts to collect unpaid accounts, and writing off bad debts.
Contracts and Agreements Records Documents obligations under contracts, leases, and other agreements between units and outside parties.
Copyright, Trademark, and Patent Records Documents filing, maintenance, assignment, and use permissions of intellectual property rights; transfer of technology resulting from research projects and grants to outside entities.
Donor Gift Agreement Records Documents future obligations on the university or donors, or rights conferred on the university or donors, resulting from gifts to the university.
Litigation Records Documents litigation brought by or against ÐÇ¿Õ´«Ã½.
Policy Records Documents the development and implementation of policies under a unit’s jurisdiction.
Subpoenas and Records Requests Documents requests for information restricted by law, regulation, or ÐÇ¿Õ´«Ã½ policy.
Trustee and Trustee Committee Meeting Records Documents actions taken and information presented to the Trustees at meetings of the full Board or its standing and ad hoc committees.

Information and Communication Services

Provision of published information, and communication sources and services, including technology, content, and expertise.
Publications Documents published communications within and outside the unit about programs, projects, staff, etc.

Personnel Management

 Recruiting, hiring, compensating, and evaluating employees.
Staff EEO Review Records Documents review of hiring processes for compliance with Affirmative Action/EEO requirements.
Staff Employment Records Documents employee work history.
Staff Recruitment and Hiring Records Documents the process of hiring new employees.
Staff Time and Attendance Records Documents actual hours worked by employees.
Student Employment Records Documents student employee work history.

Administration, General

Administrative activities of a unit other than the specific major activities already listed.
Committee Records Documents the activities of ad hoc or standing advisory committees or task forces, made up of members from a variety of units, that develop and recommend policies or procedures; plan and carry out events, programs, or awards; etc.
Event Records Documents unit’s role in planning and carrying out events such as lectures, ceremonies, conferences, and reunions.
Office Management Records Documents information routing and tracking activities for routine office activities.
Program and Project Operation Records Documents routine administration of programs and activities.
Program and Project Planning and Review Records Documents on-going and one-time planning, review, and evaluation of unit programs, projects, and services.
Staff Meeting Records Documents unit staff meeting proceedings.
Transitory Records Documents information of temporary importance.

Introduction | Schedules by Function | Schedules, A-Z | Records, A-Z