A few important points about the University’s contracting process with vendors:
- Before agreeing for a vendor to do any work for the University, employees should have a contract in place for every service obtained from non-students and non-University employees. This includes, but is not limited to, professional services, technical services, creative services, and facility rentals. That simply protects all the parties--the University, our customers, and the service providers. Having a written agreement in place before the work begins, ensures that there is a record of each party's rights and responsibilities should problems arise in the future.
- A new contract is needed each time a vendor performs a service unless the work is covered under an existing agreement. Employees should use ÐÇ¿Õ´«Ã½ contracts, not contracts generated by vendors. Use the Independent Contractors Form to capture all the information you’ll need to generate the proper contract.
- Along with the contract, employees should complete a PeopleSoft requisition, Be sure to attach all related and required documentation to support the contract terms and choice of vendors. Payment requests can still be used for pre-existing contracts in place before that date.
- All new vendors should be asked to fill out an independent contractor form.
- Above certain dollar limits, you’ll need to secure additional signatures and multiple bids on any contract. See for required documentation and thresholds.
If you have any additional contract-related questions, concerns or issues you’d like to discuss, please contact contracts-pds@case.edu. Procurement would be happy to walk you through the contracting process.