Do not destroy records that are part of - or you are aware that they will be part of - any legal action, audit, investigation, or review.
Event Records
Description
Documents unit’s role in planning and carrying out events such as lectures, dedications, ceremonies, seminars, conferences, reunions, and workshops, and internal events such as staff parties
Confidential Information Present
None
Office of Record
Units organizing events
Other Offices
Convenience copies maintained by other units should be destroyed by shredding or file wiping when no longer needed for administrative purposes. Convenience copies should be kept no longer than the periods specified for the Office of Record.
Internal Events: Keep while active, then destroy.
Announcements
Acknowledgements
Schedules
Logistics
Related correspondence and email
Other Events: Keep while active, then transfer to University Archives for review.
Invitations
Promotional materials and press releases
Reports
Photographs, slides
Programs and schedules
Presentations
Related correspondence and email
Effective Date
December 2006
Revision Date
not applicable
Do not destroy records that are part of - or you are aware that they will be part of - any legal action, audit, investigation, or review.
Disposition schedules are based on the length of time records are needed to meet internal program management needs; satisfy external statutory and regulatory requirements; and to ensure the university has a reliable institutional memory. Questions should be addressed to the ÐÇ¿Õ´«Ã½ Archives at 368-3320 or archives@case.edu.
