Do not destroy records that are part of - or you are aware that they will be part of - any legal action, audit, investigation, or review.
Academic Reports
Description
Documents statistical and other aggregated reporting on enrollment, degrees awarded, grades, etc.
Confidential Information Present
None
Office of Record
Institutional Research
University Registrar
Other Offices
Convenience copies maintained by other units should be destroyed by shredding or file wiping when no longer needed for administrative purposes. Convenience copies should be kept no longer than the periods specified for the Office of Record.
Transfer to University Archives for permanent retention:
Enrollment statistics (final report)
Degree statistics (final report)
Grade statistics (final report)
Schedule of classes (final report)
Student demographic reports (final report)
IPEDS reports on enrollment, admissions, degrees, student demographics (final reports)
Destroy when no longer active:
Draft reports on enrollment, degrees, grades, student demographics
Class rosters (lists of students enrolled in individual classes)
Effective Date
August 2018
Revision Date
not applicable
Do not destroy records that are part of - or you are aware that they will be part of - any legal action, audit, investigation, or review.
Disposition schedules are based on the length of time records are needed to meet internal program management needs; satisfy external statutory and regulatory requirements; and to ensure the university has a reliable institutional memory. Questions should be addressed to the ÐÇ¿Õ´«Ã½ Archives at 368-3320 or archives@case.edu.
