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• Check for Zoom application updates often, at least once a week. Click on the profile icon in the upper right of the application and select "Check for Updates".
• Don't post Zoom links on a public website or in social media. If you need to share the details for a public event please contact the [U]Tech Help Desk for more information on taking additional measures to secure your meeting.
• Don't use your personal meeting ID for meetings
• Schedule your meetings at the Zoom web portal to get the full set of security options for your meeting

Log into the to set these options.

• Consider selecting "Only authenticated users can join meetings".
  • If all of the participants are within the university, select "Signing into �ǿմ�ý SSO Required". When prompted to log in, users should click the "Sign in with SSO" button
  • If there are participants from outside of the university, select "Sign in to Zoom". This required every attendee to have a Zoom account. Notify the participants so they can prior to the start of the meeting, if needed.
• If you don't want participants to join/interact before the host enters, uncheck "Allow participants to join anytime"
• Set an alternate host if you need a backup host.
• Consider turning on the "waiting room" for your meeting so that you can scan who wants to join before letting everyone in.

Sign into the , click on Settings from the left side menu and consider the following account-wide options:

• To protect your meetings, screen sharing has been set to "host only" for everyone.
  • You can grant participants the ability to share their screen during the meeting by clicking the up arrow next to the "Share Screen" button.
• Uncheck "Allow Removed Participants to Rejoin" so that participants who you have removed from your session cannot re-enter
• Turn on "Only authenticated users can join meetings from Web client", so if a participant wants to join your meeting from a web browser, they must first log into their Zoom account (either from �ǿմ�ý or another Zoom account) before joining. This does not prevent an unauthenticated user from joining the meeting from a Zoom app or software, only from the web interface.

When you are hosting a meeting, use the “Security” button to quickly and easily:

• Lock your meeting to the current set of participants
• Enable a waiting room for anyone who has not joined yet
• Allow or block participants from sharing their screens, chatting, renaming themselves, unmuting, starting their video, or sharing a whiteboard
• Suspend participant activities will stop all video, audio, in-meeting chat, annotation, screen sharing, and recording during that time will stop, and Breakout Rooms will end

• You can access the security settings for sharing an individual Zoom cloud recording by:
  • Sign into Zoom web portal
  • Select “Recordings” from left side menu
  • Click the recording URL
  • Click the “Share” button
  • By default, the recording will be set to require �ǿմ�ý SSO
  • You can change to “Publicly” (only set if you are okay with anyone seeing the video) or “Password protect”
  • If you set a password, be sure to distribute it to your audience via email, Canvas, etc.
• You can set the Zoom recording defaults for your account by:
  • Sign into Zoom web portal
  • Select “Recordings” from left side menu
  • Click the “Recording” tab
  • Adjust default security settings for your recordings, including:
    • Require SSO
    • Require a password
• If you need to share the video with a specific group of �ǿմ�ý users, you can:
  • Sign into Zoom web portal
  • Select “Recordings” from left side menu
  • Click the recording URL
  • Click the “Download” button
  • Upload the video file (.mp4) to Google Drive or Box and then share with your audience. Google Drive and Box have built-in video players.
• If you record locally in Zoom, you can share your recording by:
  • Upload the local recording to Google Drive or Box and then share with your audience. Google Drive and Box have built-in video players.
• For information about Zoom recordings visit our Zoom Recording Guide 

Below are guidelines provide by Zoom:

• (must sign into your Zoom account to access)