Most events that require additional information, will require the filing of an Event Brief, sent to the organization at the time of confirmation of their room reservation. These must be returned to Student Centers by the provided deadline, typically 16 days prior to the event. Following receipt of the Event Brief, the form will be reviewed and any necessary follow-up will be done by Student Centers staff. Note that this process usually does not occur until after the given deadline for return of the event brief. If you wish to discuss the details of your event prior to the deadline, please email studentcenters@case.edu.
Some large events will instead require a meeting of the main organization contact / Event Organizer with the Assistant Director of Engagement and Event Services to discuss the details of the event and a discussion of all relevant Student Centers policies. Multiple meetings may be needed in order to receive a final event confirmation. The first meeting must be scheduled prior to the provided deadline. All attempts are made to hold the event meeting more than 16 days in advance of the event, however if the meeting does not occur prior to the 16 days in advance of the event, or follow-up meetings are required, the Event Confirmation will be subsequently delayed, but the cancellation policy will remain in effect. View the Cancellation Policy here.